Now that you’ve switched from Microsoft Outlook to Google Workspace, here are some tips on beginning to use Google Calendar to manage your events.
How to create events:
In Outlook Calendar users can schedule a meeting.
- Create an event in Outlook Calendar. When you save the event, your guests receive an email invitation.
In Google Calendar users can create an event.
- Create an event in Google Calendar. When you save the event, your guests receive an email invitation.
How to schedule video meetings:
- In Outlook Calendar users can schedule a conference call.
- Use Microsoft Teams to set up an online meeting or conference call.
- In Google Calendar users can add a video call.
- Use Google Meet to add a video call to your event.
How to share calendars:
- In Outlook Calendar users can share calendars by:
- Granting sharing permissions online at www.outlook.com or login.microsoftonline.com/
- Sharing a link to your calendar, such as through email
- Publishing as a web page*
- Sending as an email attachment**
* Requires WebDAV™ support
** Requires Microsoft Exchange™
- In Google Calendar users can share calendars by:
- Granting sharing permissions online at calendar.google.com
- Sharing a link to your calendar, such as through email or Google Meet
- Publishing as a web page
- Embedding on a website
What sharing visibility is available:
- In Outlook Calendar users can change the sharing visibility to:
- Specific people
- Public (web search)
- Specific people in your domain (domain search)
- In Google Calendar users can change the sharing visibility to:
- Specific people or Google Groups
- Public (web search)
- Specific people in your domain (domain search)
- People who don’t use Google Calendar
What are the access permissions:
- In Outlook Calendar users can change the access permissions to:
- Editor (modify and delete all events)
- Delegate
- Full details
- Limited details
- Availability only (free & busy times)
*Additional permissions require Microsoft Exchange.
- In Google Calendar users can change the access permissions to:
- Make changes and manage sharing
- Make changes to events
- See all event details
- See free/busy information (no details)
What are the customizable views:
- In Outlook Calendar users can customize the view to:
- Day
- Week (or Work Week)
- Month
- Schedule View
- In Google Calendar users can customize view to:
- Day
- Week (optional: exclude weekends)
- Month
- Agenda
- Custom view (between 2–7 days, or 2–4 weeks)
You can access your calendar from any computer, smartphone, or tablet.
On your computer:
- Users can access Outlook from the computer where it’s installed.
- Users can access Calendar from any computer with Internet access.
On the web:
- Users can access Outlook through web browsers on any device at www.outlook.com.
- Users can access Calendar through web browsers on any device at calendar.google.com.
On mobile devices:
- Users can access Outlook from a mobile device by installing and opening the Outlook app.
- Users can access Calendar by installing and opening the Calendar app.
